Human Rights Policy

The purpose of this policy is to communicate to the ethical and social values we respect and seek to
uphold throughout our business decisions, activities, and partnerships.

We believe that business can only flourish in societies where human rights are protected and
respected. We recognise that business has the responsibility to respect human rights and the ability
to contribute to positive human rights impacts.

This is an area of growing importance to our stakeholders (as shown below) – our employees and
their representatives, agency workers, customers and consumers, suppliers, contractors, the
communities where we operate, professional associations and public authorities.

What are human rights?

Human rights are the basic rights and freedoms that belong to every person in the world. They are
based on shared values like dignity, fairness, equality, respect, and independence.

Our approach to human rights is based on:

The United Nations Guiding Principles on Business and Human Rights
The United Nations Universal Declaration of Human Rights
The International Labour Organization’s 1998 Declaration on Fundamental Principles and Rights at Work

We are committed to respecting all internationally recognised human rights as relevant to our
operations. Our principle is that where national law and international human rights standards differ,
we will follow the higher standard; where they are in conflict, we will adhere to national law, while
seeking ways to respect international human rights to the greatest extent possible.

In our business dealings we expect our partners to adhere to business principles consistent with our own.

Responsible Sourcing

Our Responsible Sourcing Policy sets out our expectations with regards to the respect for the human
rights, including labour rights, of the workers in our supply chain.

We will only work with suppliers who implement our Responsible Sourcing Policy. They must agree
to ensure transparency, to remedy any shortcomings, and to drive continuous improvement.

Reporting Human Rights Abuse

If a suspected incident of human rights violation has occurred, this must be reported immediately by
confidentially contacting the HR department on the HR admin contact details.

Tel: 07933 182 431

Email: hradmin@tetrosyl.com

Addressing Human Rights Impacts

We recognise that we must take steps to identify and address any actual or potential adverse
impacts with which we may be involved whether directly or indirectly through our own activities or
our business relationships.

We manage these risks by integrating the responses to our due diligence into our policies and
internal systems, acting on the findings, tracking our actions, and communicating with our
stakeholders about how we address impacts.

We understand that human rights due diligence is an ongoing process that requires particular
attention at certain stages in our business activities, such as when we form new partnerships or our
operating conditions change, as these changes may create new potential or actual impacts on
human rights.

We recognise the importance of dialogue with our employees, workers and external stakeholders
who are or could potentially be affected by our actions. We pay particular attention to individuals or
groups who may be at greater risk of negative human rights impacts due to their vulnerability or
marginalisation and recognise that women and men may face different risks.

Remedy

We place importance on the provision of effective remedy wherever human rights impacts occur
through company-based grievance mechanisms. We continue to build the awareness and knowledge
of our employees and workers on human rights, including labour rights, encouraging them to speak
up, without retribution, about any concerns they may have, including through our grievance
channels.

Responding to Reports of Human Rights Abuse

Typical mechanisms for reporting grievances or abuse are:-

All employees – Grievance procedures, whistleblowing policies, confidential phone line and email,
third party reporting such as supplier hotlines, stronger together.

Agency workers – Agency procedures, whistleblowing policies, confidential phone line and email,
third party reporting such as supplier hotlines, stronger together.

Customers – customer support email and customer support contact phone lines

Local Community – local council phone lines, community support officers, environment agency, HSE

When specific abuses have been reported or uncovered, they need to be addressed swiftly.

Once it has been identified that human rights are at risk of being violated, action must be taken to
remedy them. Urgent steps must be taken to stop the abuse.

The main company functions likely to be involved in the process are:

Human resources: intermediary contact for workers
Buying and procurement: main contact with suppliers.
Trade union or works council: a trusted channel to receive and handle complaints.
Marketing and customer service: may serve as intermediary between the company and
different external stakeholders.
Legal and compliance: understand legal considerations related to the handling of allegations
such as fraud and whistleblowing.
Health, Safety and Environmental: understand legislation and responsibilities.
Senior management: may receive some complaints directly.

When human rights abuses are suspected this must be reported to any relevant stakeholders
immediately and an investigation carried out.

If a worker is found to be involved act quickly and appropriately by removing the
worker from the work area for their safety.
Record the names, age and contact details of any workers concerned.
Involve Law Enforcement if it is suspected that workers are underage or are being
subjected to criminal abuse such as modern slavery or human trafficking, law
enforcement agencies should be involved immediately.
If a person is believed to be trafficked, underage or in immediate danger you should
contact emergency services on 999 straight away.
Carry out a full investigation into the alleged abuse.
If the issue is with a supplier and they are found to be unresponsive to requests for
investigation a threat of termination of the contract may be enough to get a positive
response that will help the victims.
Ensure all stakeholders are kept informed of the progress of the investigations.
Ensure any aggrieved parties have reasonable access to sources of information,
advice, and expertise necessary to engage in the process on fair and informed terms.
Communicate outcomes to all stakeholders.
If abuse is found in the supply chain, terminate the relationship.
Ensure any measures needed to prevent re-occurrence are put in place.
Ensure the victims of violations receive remedy. Examples of remedy can be –
apologies, restitution, rehabilitation, financial or non-financial compensation, and
punitive sanctions (whether criminal or administrative, such as fines), as well the
prevention of harm through, for example, injunctions or guarantees of non-
repetition.

We reserve the right to discontinue the relationship with any supplier who has found to be violating
human rights, however this will only happen after all avenues to rectify the situation have been
exhausted. We reserve the right to carry out audits of our supply chain.

Signed

Ian Tench

Ian Tench
Group Managing Director for Operations and Commercial

Date 09/08/2023

APPENDIX 1

Relevant Procedures:

ETHICAL CODE OF CONDUCT

As detailed in our Ethical Code of Conduct, we’re committed to the highest standards of business
ethics which govern the conduct of our business operations for all employees.

SOCIAL ACCOUNTABILITY POLICY

We believe all our employees deserve to be treated with integrity and respect. Therefore, we
promote a work environment of transparency and trust. We compensate our employees
competitively and operate in compliance with applicable wage, work hours, overtime and benefits
laws and international labour standards.

EQUAL OPPORTUNITIES POLICY & DIGNITY AT WORK POLICY

We support and encourage diversity and inclusion within our business and the organizations with
which we do business by maintaining workplaces that are free from discrimination or harassment on
the basis of race, sex, colour, national or social origin, ethnicity, religion, age, disability, sexual
orientation, gender identification or expression, political opinion or any other status protected by
applicable law.

HEALTH AND SAFETY POLICY

Our policy is to provide and maintain a safe, healthy, and productive workplace for all our employees
that complies with all applicable laws, regulations, and internal policies.

ANTI SLAVERY AND HUMAN TRAFFICKING POLICY

We’re committed to preventing and prohibiting forced labour of any kind, including all forms of
modern-day slavery or human trafficking.

CHILD LABOUR POLICY

We do not engage in or condone the unlawful employment or exploitation of children.

FREEDOM OF ASSOCIATION AND COLLECTIVE BARGAINING

We respect the principles of freedom of association and collective bargaining.

DISCLOSURES IN THE PUBLIC INTEREST POLICY

We are committed to support workers who raise protected disclosures (whistleblowing) in line with
The Public Interest Disclosure Act 1998.

GRIEVANCE PROCEDURE

For all employees to report any concerns

ETHICAL AUDIT PROCEDURE

We are committed to ensuring all our sites have a SEDEX members ethical trade audit (SMETA)
which is less than 2 years old available on the SEDEX platform.

APPENDIX 2

Useful Contacts

Bury Multi-Agency Safeguarding Hub (MASH) Team 0161 253 5678

Crimestoppers: 0800 555 111

HR Admin team: 07933 182 431

HR Manager: 0791 748 9113

Modern Slavery Helpline: 0800 0121 700

NSPCC: 0808 800 5000 or email: help@nspcc.org.uk

Rochdale Council, Children’s Social Care: 01706 647 474

The Equality Advisory and Support Service (EASS): 0808 800 0082

Citizens Advice: 03444 111 444

Useful Websites

Amnesty International: https://www.amnesty.org/en/

Anti-Slavery International: https://productsofslavery.org/ or https://www.antislavery.org/

Equality and Human Rights Commission: https://www.equalityhumanrights.com/en

Ethical Trading Initiative: https://www.ethicaltrade.org/

Government Whistleblowing Help : https://www.gov.uk/whistleblowing/who-to-tell-what-to-expect

Human Rights Foundation: https://hrf.org/

International Labor Organisation: https://www.ilo.org/global/lang–en/index.htm

Stronger Together: https://www.stronger2gether.org/

United Nations Human Rights: https://www.ohchr.org/en/ohchr_homepage

Unseen UK: http://www.unseenuk.org/

A Word Document version of our Human Rights Policy is available for download here
A PDF version of our Human Rights Policy is available for download here